Job Description

Job Details

Job Class: Office and Administrative Specialist Senior

Agency: MN Department of Natural Resources

• Job ID : 80096
• Location : St. Paul
• Telework Eligible : Yes
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 09/11/2024
• Closing Date : 10/01/2024
• Hiring Agency/Seniority Unit : Department of Natural Resources
• Division/Unit : Operations Services Division/MR- Region 3 Staff
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 - Clerical/AFSCME
• Work Area : St. Paul Region
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Minnesota Department of Natural Resources, Operation Services Division, is seeking to fill one (1) full-time Office & Administrative Specialist Sr. position in St. Paul, Minnesota. This position supports regional Operation Services Division (OSD) program services, with a primary focus on the Buildings and Sustainability (BAS) program. Duties for this position are, but not limited to:

• Technical assistance on requisitions
• Purchasing within purchasing authority limits
• invoice processing
• project data administration and fiscal activities
• review and processing of lease agreements
• database entry
• cost coding
• filing and general operations support

This position will provide administrative support to the BAS program, management resources supervisors and regional OSD program staff in the areas of office management, monitoring budgets, and special projects.

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement. This position will require reporting to the primary work location on a regular basis for meetings, trainings, and onboarding.

Qualifications

Minimum Qualifications

• Communication skills sufficient to generate readable and accurate written materials (e.g., information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors.
• Word processing and typing skills sufficient to prepare advanced correspondence, documents, informational articles, policies, and procedure statements.
• Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.
• Data management skills sufficient to compile, research, and analyze information from databases.
• Accounting/budgeting/expense skills sufficient to review, track, analyze, and prepare financial summaries and reports.
• Customer service skills sufficient to serve as the initial public contact on all inquiries requiring input or assistance, redirect to appropriate staff, and working effectively with a diverse and occasionally difficult clientele in a courteous, tactful, effective, and professional manner.
• Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs.
• Leadwork skills sufficient to manage work through others to achieve Management Resource objectives.

Preferred Qualifications

• Three (3) years of general office experience.
• Post-High school education in Business, Finance, Administration, Operations, Fleet, or Shop Management.
• Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level sufficient to compose, create, modify, and publish documents and materials.
• Knowledge and proficiency in SEMA4 and the SWIFT accounting system.
• Knowledge of Management Resource Programs such as fleet, facilities, engineering, IT, materials management, and procurement.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to

Contact

If you have questions about this position, contact Alice Remillard at [email protected] or 651-259-5778.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at [email protected]. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at [email protected].

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.

Job Tags

Hourly pay, Holiday work, Full time, Temporary work, Part time, Local area, Remote job, Work visa, H1b, Flexible hours, Shift work, Day shift, Monday to Friday,

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